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Practical guides for galleries, studios, and dealers

Field notes from people who actually run art businesses, grouped by the workflow you are trying to fix.

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Cataloguing & inventory

How to describe works once and have every later document agree with itself.

What are configurations?

What configurations are in Art.industries, why they are called that, and how they connect parent artworks to the sizes, editions, and options you actually sell.
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Object vs catalogue work

A plain-language guide to Object vs Catalogue work: when to pick each, how storefront listings work, and common gallery and studio examples.
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Discrete vs aggregate copy tracking

Discrete or aggregate copy tracking: a short guide to picking the right mode for numbered editions, posters, merchandise, and size variants.
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Art inventory management

Works inventory guide: availability, Status timeline, Commerce, Configurations, storefront toggles, and PDF exports from each live work record in the app.
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Managing multiple works

Work on many artworks at once: multi-select on Works, the Selection badge, bulk export and create actions, and saved Lists for fair checklists and shortlists.
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Catalogue artwork professionally

Intake checklist for new works: artist link, Details fields, Images, Status timeline row, work type, and when to add a sellable configuration.
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Condition reports & documentation

Write and export condition reports on work records: Details condition fields, Status condition history, Files attachments, and the Condition Report export type.
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Multi-location inventory tracking

Track where works are: Status timeline Location on each work, Address records, Works list Location column, and batch updates when works return from fairs or loans.
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Artist database

Step-by-step guide to artist records in Art.industries: the Artists list, Details and Files tabs, linking works, the artist portal share link, and public artist pages.
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CRM & collector relationships

Working a real collector list, from first introduction to the third sale.

CRM

Step-by-step CRM in Art.industries: the Contacts list, collector and advisor records, segments, viewing rooms, invoices, and notes your team needs at a fair booth.
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Email campaigns

Send gallery email from Contacts and segments: build campaigns in Emails, track Sends, wire opens to viewing rooms, and respect unsubscribes without exporting CSV.
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Collector follow-up

Weekly collector follow-up in Art.industries: Contacts Activity tab, interest links, private viewing rooms, Follow-ups queue, and CRM segments for campaigns.
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Sales, invoicing & consignments

From a verbal yes to a paid invoice and a clean consignor statement.

Stripe payment links

Stripe payment links tied to Works and Invoices: connect Stripe in Settings, send deposits from the booth, collect balances, and reconcile sales to consignment splits.
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Direct sales & Etsy

Run Etsy and your domain from one Works catalogue: Advanced storefront checkout, mark marketplace sales sold, Stripe links for custom orders, repeat buyers in Contacts.
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Online storefront

List editions and books on your public storefront: Website Studio Storefront tab, Commerce toggles on Works, checkout via Stripe, and orders in Storefront orders.
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Art invoice templates

Create gallery invoices from artwork records: Invoices list, draft setup steps, Line Items from Works, payment schedule, Print invoice PDF, and Payment activity.
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Consignment management

Track consignments as Contracts: consignor contact, split and discount terms, link Works on Links, hold reservations visible, and settlement cadence before month-end.
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Consignment statements

Prepare consignor statements from Contracts: open balance, per-sale or scheduled settlement, line items from invoice payments, PDF export, and the consignor portal link.
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Exhibitions, fairs & shipping

Getting works to the booth, through the show, and back without breaking the record.

Exhibition management

Exhibition workflow in the app: Exhibitions list, Details dates, Linked artworks checklist, wall-label exports, Website Studio Content, and Activity.
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Events & RSVP

Gallery events in the app: Events list, free RSVP and waitlist, paid Stripe tickets, exhibition openings, check-in mode, and Website Studio publish.
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Art fair inventory prep

Fair prep: fair exhibition type, Fair Mode booth list, Status timeline locations, Checklist exports, and booth lead capture before ship day.
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Art fair follow-up

Post-fair follow-up in Art.industries: fair lead tags on Contacts, Post-fair broadcast from Fair Mode, viewing rooms for booth shortlists, and Follow-ups for callbacks.
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Shipping documentation

Shipping paperwork from work records: customs fields on Details, Status timeline custody, Packing Slip exports, Shipment records, and condition PDFs on Files.
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Website & exports

Publishing the catalogue: public pages and the PDFs the rest of the trade still needs.

Website builder

Website Studio guide: Site, Content, and Publish panels, On web toggles, exhibition pages, custom domain on Publish, and Storefront checkout.
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Custom domain

Connect your gallery domain to Website Studio: Settings Domain tab, DNS check, nameserver update, TLS, campaign email from your domain, and redirects after migration.
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Exports & PDF catalogues

Generate PDF and spreadsheet exports from Works and exhibitions: Export modal types, Items Layout Content Publish tabs, and link exports back to records.
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Switching from site builders & storefronts

Squarespace, Wix, and Shopify solve publishing or checkout, not gallery inventory, deals, and one catalogue.

Migrate from site builders

Migrate from Squarespace, Wix, or Shopify: CSV import, Works Configurations, Commerce storefront, Website Studio publish, and SEO redirects.
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Sell art on Shopify

Use Shopify for discovery and Art.industries for inventory: Works Commerce, Configurations, and Website Studio without maintaining two stock lists.
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Wix artist portfolio

Scale a Wix portfolio on Art.industries: Works and Configurations, Commerce toggles, and Website Studio artist pages instead of hand-editing Wix blocks.
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Squarespace gallery site

Replace Squarespace plus spreadsheets with Works inventory, Website Studio publishing, and Commerce Configurations for sellable variants on your domain.
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Side-by-side comparisons

Art.industries vs Shopify
Art.industries vs Squarespace
Art.industries vs Wix

Explore the full capability matrix on Features, compare modular plans on Pricing, or contact the team with workflow questions.