Feature
Where is the work? Status timeline and addresses
Art.industries does not use a static "location" cell you overwrite. Each work keeps a Status timeline on the Status tab; the latest row is Current status. Link Address records when you need named storage rooms, fair booths, or client sites.
Read location on Works and Overview
The Works list Location column reflects the current timeline entry. Open Overview on a work for the same snapshot plus holder/owner context.
Search and filters on `/works` help answer "everything in warehouse B" before building a fair pull list.
Add a Status timeline entry
Work → Status → Status timeline → add row. Set Effective at, Availability, and Location (pick an existing Address or type a short label).
When a work moves, add a row; do not edit an old row to fake history. Insurance and consignor questions depend on the chain.
Address records
Create Address entities when a place gets reused: main storage, fair booth, framer, client install site. Fields include Place, Address, access notes, parking, dimensions.
Address detail (`/locations/:id`) has Overview, Details, Images, Files, Notes. Contacts can also hold ADDRESSES on their profile for ship-to/bill-to.
There is no standalone Locations list in nav today; open addresses from pickers or search.
Fair week: lock, manifest, return batch
Ten days before shipping, freeze titles and dimensions on booth works (operational fields, not marketing copy).
Multi-select booth works → Export… → Checklist or Packing Slip / Shipping Label for the shipper. Same fields power customs paperwork when weights and HS codes are on Details.
On return, filter `/works` by fair location or tag, then add a new timeline row per work back to gallery storage the same day. See Art fair inventory prep.
Loans and consignments
Outgoing loans and consignments should still get timeline updates when custody changes, even though the contract record holds legal terms.
Link the work to the contract on Links so Overview shows both the commercial agreement and the physical Location.
Artist and consignor visibility
The artist portal shows consigned works and locations granted by the share link. Update timeline rows when works move so portal readers see current custody.
Consignor statements pull sales from contracts; location is for your ops team and artist transparency, not for PDF statements by default.
FAQ
- Can I bulk-edit location?
- Use multi-select Bulk edit on `/works` where available, or import updates via workspace data tools in Settings. Timeline rows may still be clearer for audit trails.
- What is the difference between Location and Availability?
- Availability is commercial state (available, reserved, sold). Location is physical place. One timeline row carries both.
- Do viewing rooms show location?
- Rooms show works and availability you include; internal storage labels are usually omitted from collector-facing rooms.
- How do shipments relate?
- Create Shipment records when you use that module; still add a timeline row when the work leaves and arrives so inventory search stays accurate.
- Where is "custody event" in the UI?
- The product label is Status timeline under the work Status tab.
Explore the full capability matrix on Features, compare modular plans on Pricing, or contact the team with workflow questions.