Art dealers
Software for art dealers
Manage secondary-market inventory, track offers and consignments, and share work privately with the people who need to see it.
For independent dealers and galleries that run primary and secondary work side by side.
Everything you need to run a dealer desk
Confidential consignors
Keep consignor and buyer identities visible only to the people who need them. Everyone else sees a redacted label and the deal keeps moving.
Consignment managementPrivate viewing rooms
Send a tailored presentation to one buyer at a time. Watermarks on by default. Revoke access in seconds if a link goes wide.
Private viewing roomsOffer history
Log every offer, pass, and counter on the work and the contact. The next conversation starts with the last price discussed.
Gallery CRMDeposits and settlement
Take a Stripe deposit on the spot, split co-broker shares, and issue a clean invoice when the deal closes.
Stripe paymentsBuilt for discretion
Private sales depend on trust. When a consignor or buyer needs to stay anonymous, that setting travels with the record through rooms, invoices, and settlements.
- Confidential parties stay redacted for associates; the principal always sees the full picture.
- Watermarked viewing rooms identify the recipient on every image.
- Consignors see only what their agreement allows: sale price, share, and buyer name when required.
- Every offer, room send, and payment is logged if a co-broker questions a settlement months later.
Remember every conversation
Your edge is knowing what was offered, to whom, and when. That history lives on the work and the contact instead of in someone's notebook.
- Past offers, passes, and counters show date, amount, and notes in one place.
- Galleries, dealers, and auction houses sit in your CRM with relationship history.
- A work a collector passed on does not resurface as a fresh recommendation by accident.
- A new director can read the desk's history before making the next call.
Close deals faster
Look up the work, send the room, take the deposit, and settle the consignor. Fewer spreadsheets between handshake and payment.
- Generate and send Stripe payment links; refunds reverse cleanly if the deal falls through.
- Co-broker, introducer, and principal shares calculate from the consignment terms.
- Final invoices reference the legal entities, tax treatment, and deposit already received.
- When the same work hits auction again, compare the result to your confidential sale price in two clicks.
FAQ
- Can consignors and buyers stay confidential?
- Yes. Mark either party confidential and only the principal and authorised roles see the real identity. Associates work with redacted labels without breaking the workflow.
- How do co-broker and introducer splits work?
- Name each recipient and their share on the consignment. When the work sells, settlements and paperwork generate for every party in the deal.
- Can viewing rooms be watermarked by default?
- Yes. Set watermarking at the work level for sensitive inventory and override per room when needed. The watermark names the recipient.
- Do I see prior offers when I pitch a work again?
- Yes. Offer history sits on the work and the contact: date, price, outcome, and notes. One click before the next call.
- Can one work be on consignment and co-brokered through another dealer?
- Yes. One work record, one consignor, and the third dealer tracked as a counterparty with their commission share on settlement.
- Is this different from primary-market gallery software?
- Same platform, different emphasis. Dealer work leans on confidentiality and offer history; primary galleries lean on exhibitions, websites, and campaigns. Most teams use both.
- Can we run primary and secondary on one workspace?
- Yes. Permissions separate the two when you need them. Most galleries we work with do both, with the mix changing over time.
Try it on your next private sale
Add a real consignment on free Core, send one confidential room, and run deposit through settlement. You will know in a few days whether it fits how you work.