Feature

Events & RSVP: one guest list, not Eventbrite plus a spreadsheet

Opening night should not end with someone merging two guest lists at midnight. An Event record holds RSVPs, waitlist, ticket orders, and linked contacts in the same workspace as your CRM and exhibitions. Free RSVP or paid tickets publish on your public site when you are ready.

Start for free View pricing

Open Events and create a record

Sidebar → Events (`/events`). The list shows date, venue, RSVP status, and linked exhibition. Click Add event and choose Event, Opening, or Artist talk.

Opening links to an exhibition for vernissage week. Artist talk adds speaker fields for the public page. Standalone Event covers dinners, member previews, and ticketed talks without a show record.

Events list with date venue and RSVP columns — Events list: filter by opening, artist talk, or standalone before invite week.

Set details, capacity, and public RSVP

Section nav: Overview, Details, Ticketing, Images, Files, Notes, Links. On Details, set Name, Starts (and Ends when the run spans days), Venue, and Description for the public page.

Toggle Enable public RSVP link when collectors should register online. Set Capacity to cap headcount; zero means unlimited. Ticket price at zero runs a free RSVP flow with optional plus-ones.

Paid events need Stripe connected under Settings → Integrations and a ticket price above zero on Details. Checkout uses the same storefront cart as artwork sales.

Event Details tab with public RSVP and capacity fields — Details tab: public RSVP, capacity, and ticket price before you share the link.

Link an opening to an exhibition

From an exhibition Overview, use Create opening guest list to spawn an opening event with dates prefilled. Or on an existing event Links tab, link Exhibition to the show record.

The opening appears on the exhibition Overview and on the public exhibition page when both are published. One opening per exhibition keeps vernissage stats in one place.

Artist talks link Speakers on Links: artist and moderator contacts show on the RSVP page and in pre-event email templates.

Invite guests and share the RSVP link

On event Overview, copy the Public event link or open it to preview. Attach contacts from Overview linked contacts: search individuals, add a List, or import a segment.

Optional Resend invitation sends the gallery-branded email when you add VIPs late. Public RSVPs create or match a Contacts row from name and email automatically.

Confirmed, declined, and waitlisted guests appear on Overview stats and on each contact Activity tab. No CSV export required before the door opens.

Event Overview with guest stats and copy RSVP link action — Overview: headcount, waitlist depth, and the public link in one panel.

Run check-in and manage the waitlist

Opening night: Overview → Check-in mode for a tap-friendly guest list. Mark arrived updates checked-in counts against expected headcount (confirmed guests plus plus-ones).

When capacity is full on a free event, new RSVPs land on the Waitlist section. Promote to confirmed when a seat opens; the guest receives the waitlist email automatically.

Paid sold-out events do not waitlist. Refund policy per event lives on Ticketing; workspace defaults sit under Settings → Events.

Publish on Website Studio and follow up

Website Studio → Content → Events. Toggle On web for events with public RSVP enabled. Edit the Event detail template under Site → Pages, then Publish update.

Add the event to site navigation or an email campaign block. Post-event, Overview → Draft follow-up email prefills attendees for a thank-you broadcast.

See Events & ticketing for plan details: event records run on Core; public RSVP pages need Website Studio on Advanced.

FAQ

Do we need Eventbrite or another ticketing tool?: No. Free RSVP, waitlist, and paid ticket checkout run on your public site with Stripe. Guest records land in CRM automatically.
Where is the public RSVP link?: Event Overview → Copy RSVP link (or Open RSVP page). The URL works once Enable public RSVP link is on in Details.
Can we cap a free opening and use a waitlist?: Yes. Set Capacity on Details. When full, new submissions join the waitlist; staff promote guests from Overview when seats open.
How do paid tickets work?: Set a ticket price on Details, connect Stripe, and enable public RSVP. Collectors add tickets to the storefront cart; orders appear under Ticketing on the event.
Which plan includes public RSVP pages?: Event records and guest management run on Core. Public RSVP and ticket checkout publish through Website Studio on Advanced. See pricing.

Explore the full capability matrix on Features, compare modular plans on Pricing, or contact the team with workflow questions.