Inventory

Art inventory software

Catalogue artworks, track where they are, and keep images, prices, editions, and documents on one record.

Try for free See pricing

The catalogue your rooms, invoices, website, and campaigns all read from.

Organize and manage your inventory

Capture title, dimensions, medium, year, and edition number once. Numbered runs and print editions live in the Editions tab.

Editions

See where each work sits across storage, the gallery, fairs, loans, and active shipments.

Multi-location guide

Log offers, sales, and revaluations on the work so the next conversation starts with context.

Sales pipeline

Attach provenance, condition reports, COAs, and photography to the work they belong to.

Condition reports

When the inventory is trusted, wall labels, PDF catalogues, invoices, rooms, and the public site all pull from the same record.

Works carry artist, title, dimensions, medium, year, edition number, and primary image.
Statuses like available, reserved, on hold, sold, and on loan mean the same thing everywhere.
Edition runs keep copy 4/10 as 4/10 across rooms, storefront, and statements.
Every status change logs who changed it, when, and why.

Track storage, gallery rooms, fair booths, loans, and shipments without a side spreadsheet.

Locations are structured records: storage units, rooms, booths, and lender venues.
Each move is a custody event with handler, date, and condition note.
Filter by location to plan a fair shipment in minutes.
Dimensions and values feed customs paperwork, lender certificates, and insurer schedules.

Inventory updates flow into CRM, viewing rooms, invoicing, and your website without retyping.

CRM conversations reference the works under discussion.
Rooms and storefront reads show live availability and edition counts.
Paid invoices and checkout commit edition copies through one path.
The AI workspace agent reads the same catalogue when drafting invoices or rooms.

Concrete from day one: every record holds the data the registrar, the insurer, and the eventual sale ask for.

Identity: artist, title, year, medium, category, dimensions, inventory number, and images.
Commerce: list price, currency, cost, availability, stage, owner, and consignor.
Custody: current location, custody history, condition reports, and shipments.
Documents: provenance, certificates, and contracts. Start by importing your current spreadsheet; columns map with a validation preview. See the inventory guide.

Is inventory management included on every plan?: Inventory management runs on the same workspace as inventory, CRM, rooms, and invoicing. See pricing for plan details.
Can we migrate from spreadsheets?: Yes. Start with works, artists, contacts, and current statuses. Add documents, locations, and price history once the main records are in.
Does it work for small teams?: Yes. A two-person gallery and a larger team share the same records. Permissions and capacity grow with the workspace.
How does this connect to the public website?: Website Studio publishes pages from the inventory, exhibitions, and posts you already maintain.
What should I try first?: Load real works and contacts, then run one work intake, location update, and availability check workflow from start to finish.

Bring real works and contacts into the workspace, then run one loop from shortlist to invoice.

Try for free View pricing