Consignments
Art consignment management
Manage consignors, terms, splits, and statements as structured records tied to the works they cover.
For primary galleries, dealers, and secondary desks running consigned inventory.
From intake to settlement
Consignor agreements
Store commission, exclusivity, period, minimum price, and insurance value once, linked to the covered works.
Consignment guideMulti-party splits
Calculate co-broker, introducer, and principal shares per sale with paperwork for each party.
Statements guideConfidential consignors
Redact consignor or buyer identity for associates while the principal keeps full visibility.
Secondary desksConsignor portal
Invite consignors to a read-only view of their works, sales, and statement history.
StatementsOne record per agreement
Each consignment stores works covered, terms, period, values, and the consignor contact. No PDF hunting when it is time to settle.
- Works know their consignment; consignments list every covered work.
- Terms live in fields: split, minimum price, exclusivity, and renewal date.
- Signed agreements and correspondence attach to the record.
- Amendments keep prior versions for audit.
Splits without spreadsheet rebuilds
When a consigned work sells, the invoice, payment, and consignor share reference the same record.
- Configure co-broker, introducer, and principal shares per agreement.
- One sale generates consignor, co-broker, and introducer lines together.
- Refunds reverse consignor previews without manual fixes.
- Each consignment can carry its own currency; reporting consolidates for finance.
What consignors see
Consignors can open a private portal for work status, recent sales, balances, and downloadable statements.
- Read-only portal scoped to their works only.
- Buyer identity and sale price follow what the agreement allows.
- Past statements stay available as PDF downloads.
- Confidential consignors stay redacted for staff who should not see the name.
When the consignment spreadsheet breaks
A spreadsheet tracks the list; it does not tell you a term lapsed, a split changed, or a statement is overdue. See the consignment guide for the full workflow.
- Term and renewal dates surface before they lapse instead of after.
- Splits recalculate per sale; nobody re-derives formulas at settlement.
- Statements generate from recorded sales, not from a copy of a copy.
- Import your current spreadsheet to start; columns map with a validation preview.
FAQ
- Can consignors see their statements online?
- Yes. Invite consignors to a read-only portal for works, sales, balances, and downloadable statements. See the statements guide.
- How are multi-party splits calculated?
- Configure co-broker, introducer, and principal shares per agreement. One sale generates all party lines together; refunds reverse previews without manual fixes.
- What happens when agreement terms lapse?
- Renewal and exclusivity dates surface on the consignment record before they lapse, not after a collector asks to discount a work past term.
- Can associates see confidential consignors?
- Redact consignor or buyer identity for staff who should not see the name while principals retain full visibility.
- What should we import first?
- Load active consignments with terms and covered works. Record one sale and generate the consignor statement from recorded data, not a copy of a copy.
Try consignment management on free Core
Bring real works and contacts into the workspace, then run one loop from shortlist to invoice.