Private & secondary sales
Software for private and secondary sales teams
Run a secondary desk with confidential parties, offer history on every work, and settlements that do not live in spreadsheets.
For in-house secondary desks at galleries and standalone private-sales operations.
Tools for desks that trade on discretion and recall
Confidential parties
Mark consignor or buyer confidential. The principal sees the identity; associates see a redacted label and keep working.
Consignment managementOffer history
Log every offer, pass, counter, and outcome on the work and the contact with date and amount.
Gallery CRMWatermarked rooms
Send per-buyer viewing rooms with watermarks on by default. Revoke access instantly if a link spreads.
Private viewing roomsMulti-party settlement
Split co-broker shares, introducer fees, and principal commission per sale. Pay out through Stripe.
Stripe paymentsDiscretion built in
Confidential consignors and buyers are part of the record, not a sticky note someone forgot to add.
- Either party can be confidential; everyone except the principal sees a redacted label.
- Sensitive works carry watermarks through every room send without a manual toggle.
- Consignors see sale price and share according to the agreement; buyer name only when required.
- Revoke a leaked room in seconds; access logs show what was viewed before you closed it.
History the whole desk can use
When the director is travelling or a new associate joins, offer history is on the work and the contact, not in someone's memory.
- Past offers, passes, and counters show date, amount, and reason before the next pitch.
- Collectors and advisors carry pricing history, recent touchpoints, and active interests.
- Compare auction results to your confidential sale price without rebuilding a spreadsheet.
- Senior partners see everything; associates see their scope. Confidential names stay redacted.
From room to settlement
Look up the work, send the room, take the deposit, and settle every party on the deal.
- Generate Stripe payment links; refunds reverse deposit and work status together.
- Consignor share, principal commission, co-broker, and introducer each get the right payout and paperwork via consignment.
- Final invoices reference legal entity, tax treatment, and deposit already received.
- Run the secondary desk inside a primary gallery on one workspace with permissions separating the two.
FAQ
- Are confidential consignors and buyers supported?
- Yes. Visible to the principal and authorised roles only, redacted for everyone else. You can still catalogue works, send rooms, and take deposits without exposing identities.
- How is offer history captured?
- Every offer, pass, counter, and outcome logs on the work and contact with date and amount. One click before the next conversation.
- How do multi-party splits work?
- Configure shares per consignment and per deal. Settlements generate for co-broker, introducer, principal, and consignor with the right paperwork.
- Can I run a secondary desk inside a primary gallery?
- Yes. Permissions separate the two: primary staff do not see secondary consignors or buyers; the principal sees both. Common setup.
- What about consignor confidentiality on buyer identity?
- The consignor settlement view follows the agreement. Buyer name appears only when the contract requires it; otherwise they see price and share only.
- What if a deal falls through after a deposit?
- Refund through Stripe reverses work status and consignor share preview, tied to the original transaction.
- Does this work for auction-house private sales departments?
- Yes. Confidential consignors, discreet rooms, and multi-party splits including the house commission. Auction-floor tooling stays separate; private sales runs here.
Run one private sale on free Core
Add a real consignment, mark it confidential, send one room, and run deposit through balance on Stripe. You will know quickly whether it fits your desk.