Art.industries

Fair exhibitors

Software for exhibiting at art fairs and festivals

One catalogue for the booth checklist, wall labels, preview room, deposits, and the emails you send when you get home.

Try for free See pricing

For commercial fairs, satellite fairs, craft markets, and festival booths. Craft-market vendors: see craft fairs software. Gallery shipping timeline: fair prep guide.

Run the booth from live inventory

Booth work list

Tag works for this fair location, export checklist PDFs and price sheets, and reserve pieces before load-in.

Inventory

Fair CRM

Log booth conversations on the contact, linked to the works discussed, ready for Monday follow-up.

CRM

Labels & exports

Wall labels, tear sheets, and customs paperwork generate from the same records as the booth list.

Exports & PDFs

Galleries: fair week without a side spreadsheet

A commercial gallery booth is an exhibition under shipping deadlines. Lock the work list two weeks out, print labels from inventory, and reconcile returns in one batch when the crates come home.

  • Consignment splits and lender lines stay on each work through the fair record.
  • Preview viewing rooms go out before vernissage; holds and deposits update availability everywhere.
  • The full Basel-to-returns timeline lives in the fair prep guide.
  • Post-fair follow-up runs from booth notes, not memory.
Gallery team preparing an art fair booth shipment

Artists: your booth, your sales record

Solo artists and studio booths sell edition runs and one-offs at fairs without a registrar on staff. The same piece record powers the price list, the payment link, and the collector who asks for photos after the show.

  • Edition counts and availability stay honest when you sell 3/25 on Saturday.
  • Capture fair leads on the contact with the works they lingered on.
  • Send a follow-up viewing room of unsold booth work the week after.
  • See Software for artists for the full studio loop between fairs.
Artist selling work at a fair booth

Makers & jewelers: markets and festival booths

Craft fairs, trunk shows, and jewelry festivals use the same booth discipline as a gallery stand: checklist before load-in, card payment on the buyer's phone, sold status before you repack the van.

  • Filter inventory by fair location; export a checklist PDF the night before.
  • Wholesale buyers and repeat collectors live in the same CRM as retail fair sales.
  • Mark cash or external sales so stock counts reconcile Sunday night.
  • Craft-market detail: craft fairs software. Studio year-round: makers and jewelers.
Jewelry and craft vendors at an artisan market booth

FAQ

Who is this page for?
Galleries, artists, makers, and jewelers who exhibit at art fairs, craft markets, and festivals. You bring work to a booth and need inventory, sales, and follow-up in one system.
How is this different from craft fairs software?
This page covers the full exhibitor spectrum, including gallery booths at Basel and artist fair presentations. Craft fairs software goes deeper on artisan markets and holiday shows for studio vendors.
Can we take payments at the booth without Square or Shopify POS?
Yes. Stripe payment links and invoices from the work record cover card and wallet checkout on the buyer's phone. See gallery POS alternative for why retail registers miss edition and consignment sales.
Does it work on unreliable fair Wi-Fi?
Yes. The web app caches inventory locally and reconciles when connectivity returns. Look up dimensions, mark sold, and draft contacts during Wi-Fi drops; heavy photo uploads wait for a real connection.
How do galleries handle shipping and customs?
Booth lists export with dimensions and declared values for labels and paperwork. The step-by-step international timeline is in fair prep for galleries.
What does free Core include for a fair season?
Core (no card required) covers inventory, CRM, viewing rooms, invoicing, and Stripe payment links up to the entry capacity tier. Advanced ($30/month) adds your own-domain website, email campaigns, and the public storefront. See pricing.

Related pages

Build your next booth list on free Core

Tag the works going to the fair, export one checklist PDF, and send one payment link at a test price. If that loop works, it scales to every show on your calendar.

Get started for free See plans and pricing