Art.industries

Fair organisers

Software for art fairs and festivals

Manage exhibitor applications, booth submissions, and your fair catalogue from one workspace.

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For commercial fairs, satellite fairs, biennials, and multi-venue festivals.

Run the fair without the email pile

Exhibitor CRM

Each exhibitor is a contact with application status, contract, booth assignment, and catalogue submission tracked in one place.

CRM

Catalogue production

Exhibitors submit works through a booth portal. The fair catalogue PDF builds from their entries, not a retyping marathon.

PDF catalogues

Applications and vetting

Two hundred applications, eighty booths, one committee. Replace the Google Form stack with a workflow everyone can see.

  • Public application form creates a contact record with materials attached.
  • Committee members file structured reviews visible to the rest of the group.
  • Acceptance triggers contract, booth assignment, and catalogue deadline reminders.
  • Each edition is its own fair record; press and VIP contacts carry forward year to year.
Art fair booth assembly during install week

Catalogue without retyping

Move data entry to the exhibitors. The catalogue generates from booth submissions instead of becoming a production crisis.

  • Each exhibitor uploads works with dimensions and credit lines through a booth-scoped portal.
  • Title, artist, year, dimensions, and image flow into the catalogue template automatically.
  • Late submissions show on an organiser deadline view, not buried in email.
  • Booth assignments feed the floor-plan page in the catalogue export.
Printed fair catalogue layout on a designer's desk

Press, VIP, and sponsors

Press lists, VIP previews, and sponsor stewardship use the same CRM tools galleries rely on. The fair builds its own contact history.

  • VIP and press lists tie to each edition with attendance history for next year's segmentation.
  • Send headline works to major press and collectors before public opening, with exhibitor permission.
  • Track sponsor gifts and activations across editions.
  • Log on-site issues (lighting, missing crates, contract changes) with a named owner.
VIP preview event with collectors and works

FAQ

Can we run applications and vetting here?
Yes. Applications arrive through a public form, become contact records with attachments, and route through committee review. Acceptance triggers contract and booth assignment.
Can exhibitors submit booth checklists themselves?
Yes. Each exhibitor gets a portal scoped to their booth. The catalogue PDF generates from their submissions.
How is this different from gallery software?
Same tools, different centre of gravity. Fair organisers work from the fair entity (exhibitors, booths, sponsors, press). Galleries work from their own inventory and collectors. Both use the same CRM and viewing rooms.
Can we manage multiple editions across years?
Yes. Each edition is a separate fair record with its own exhibitor list and catalogue. Press and VIP contacts persist; past attendance feeds next year's lists.
How is the floor plan handled?
Booth assignments are structured records (number, exhibitor, size, location). The visual plan usually lives in CAD or floor-plan software and is referenced from the workspace.
Can we sell fair merchandise online?
Yes. The public storefront handles editions and merch with Stripe checkout.
Is this only for commercial fairs?
No. Biennials and non-commercial fairs use the same exhibitor, catalogue, and press workflows. Commerce is optional.

Related pages

Set up your next edition

Create next year's fair on free Core: dates, venue, application form, vetting committee. The structure takes an afternoon; it saves weeks of email coordination.

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