Free tool
Free art consignment statement template
A clean consignment statement a gallery can send an artist, or an artist can request from a gallery: agreement reference, period, the works covered, split percentages, and what is due. Fill it in, check the math twice, send it on time.
What a consignment statement must contain
The artist or consignor needs to verify four things at a glance: which works the statement covers, what sold in the period and at what price, what split applies per sale, and what is owed now. The template carries all four, plus the agreement reference so disputes point at terms instead of memories.
The consignment statements guide covers cadence, what consignors may see, and multi-party splits.
How to use the template
One file per consignor per period. Fill the header block (consignor, gallery, agreement reference, period), then one row per covered work with its status. Sold rows carry the price, the gallery split, and the consignor net; the total row sums what is due.
Send it on a fixed cadence even when nothing sold. Silence is what erodes consignor trust, not slow sales.
When statements should generate themselves
The template works until the volume does not: multiple consignors, co-broker shares, partial refunds, or an artist asking for a settlement on Friday at 5pm. In consignment management, sales recorded against the work generate the statement, splits recalculate per agreement, and consignors can read their own portal instead of waiting for the email.
FAQ
- Is this a consignment agreement?
- No. The agreement sets the terms (split, period, exclusivity, minimum prices); the statement reports against them per period. Keep the agreement reference on every statement.
- What split should I use?
- The template defaults to 50% as a placeholder. Use whatever the signed agreement says, and note per-work exceptions in the notes column rather than silently overriding.
- How often should statements go out?
- Monthly or quarterly, on a fixed schedule, including zero-sale periods. The consignment guide covers cadence in detail.
- How do multi-party splits work?
- Co-broker and introducer shares come out before or after the gallery split depending on the agreement. The spreadsheet handles one level cleanly; beyond that, structured consignment records prevent settlement errors.
- Can Art.industries import this file?
- The works rows import as inventory. Consignment terms are structured records you create once per agreement; recorded sales then build statements without retyping.
More free tools
Statements without the Friday scramble
Set up one real consignment on free Core, record a test sale, and watch the statement build itself from the consignment record.