Free tool
Free artwork inventory spreadsheet template
One row per work, with the columns a real catalogue needs: identity, dimensions, edition, availability, location-ready pricing, and image references. Built for artists, galleries, estates, and collectors digitising for the first time.
What the template includes
The sheet ships with three example rows and a README tab explaining every column. The headers match the Art.industries import format, so nothing has to be renamed later.
- Identity: name, artist_name, inventory_number, alternative_number, category, year, medium.
- Edition: catalog configurations on a work (discrete copies or aggregate stock) and edition_variant such as 4/20. See editions.
- Commerce: availability, stage, list_price, list_price_currency, is_on_storefront.
- Physical: dim_height_cm, dim_width_cm, dim_depth_cm, plus import_image_names for photo files.
How to use it well
Catalogue in passes, not all at once: identity first (artist, title, year, medium), then dimensions and images, then prices and availability. A complete row for 30 works beats a half-filled row for 300. The cataloguing guide covers numbering schemes and photography standards.
Keep one sheet as the master and never email copies; the moment two versions exist, neither is trusted.
When the spreadsheet breaks, import it
Spreadsheets fail at the same three points: the second person who needs edit access, the first consignment split, and the first time a buyer asks "is this still available" while you are away from the laptop.
Because this template uses the import column names, the upgrade is one upload: create a free Core workspace, open Settings, choose Import, and the columns map automatically with a validation preview before anything is written. From there the same records drive viewing rooms, invoices, and a public site.
FAQ
- Is the template really free?
- Yes. Download, use, and share it with no signup. The XLSX has a README tab; the CSV is the bare data sheet for Google Sheets or Numbers.
- Does it work in Google Sheets?
- Yes. Import either file into Google Sheets (File, Import). The column headers and example rows carry over unchanged.
- Why do the column names look technical?
- They match the Art.industries import fields exactly. You can rename them for daily use, but keeping them means the eventual import maps with no manual fixes.
- How does the import into Art.industries work?
- Create a free Core workspace, open Settings, choose Import, and upload the sheet. An AI-suggested column mapping appears, you adjust if needed, and a validation preview runs before commit.
- What about contacts and consignments?
- Contacts import the same way from CSV. Consignments are structured records, not spreadsheet rows; see consignment management for how splits and statements work.
More free tools
When the sheet breaks, import it
Create a free Core workspace and upload this template as-is. The columns map automatically, and the catalogue becomes live inventory the whole team can trust.