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Art fair follow-up
A practical art fair follow-up workflow for collector interest, reserves, viewing rooms, invoices, shipping notes, and team handoff after the booth.
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Art fair inventory prep
Step-by-step prep for an art fair: when to lock the checklist, how to ship internationally, what to do at the booth, and the post-fair workflow that captures reserves.
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Art inventory management
How to build gallery art inventory that survives a fair: cataloguing fields, consignment splits, locations, editions, and what to do when Excel and Dropbox stop scaling.
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Art invoice templates
What gallery invoice templates need: artwork details, buyer records, payment terms, deposits, taxes, delivery notes, and audit context for sales.
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Artist database
How to build an artist database that does not rot: bios, CVs, exhibition history, press, available works, and how to keep them current without a Word doc per artist.
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Catalogue artwork professionally
A practical checklist for cataloguing artwork: identity, dimensions, medium taxonomy, provenance, condition photos, and the field galleries always forget until it bites.
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Collector follow-up
How galleries manage collector follow-up after fairs, rooms, campaigns, offers, invoices, and exhibitions using CRM and inventory context every week.
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Condition reports & documentation
How to write condition reports that hold up under insurance claims and lender disputes: baseline photos, comparative imagery, conservator chains, and what to attach.
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Consignment management
How to track consigned artwork properly: splits, territories, reservations, statements, and what to do when an artist asks for a settlement on Friday at 5pm.
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Consignment statements
How galleries prepare consignment statements from artwork records, consignor terms, invoices, payments, expenses, and sale context each month.
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Email campaigns
How to send gallery emails that collectors actually open: segments built from your CRM, openings and fair invitations, follow-ups, and what to stop sending.
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Exhibition management
How to run a gallery exhibition end to end: checklists, loans, condition reports, wall labels, opening-week sales, press, post-show returns, and what to skip.
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Exports & PDF catalogues
How to generate PDF catalogues, lender packets, customs manifests, and CSV exports from one inventory record so the dimensions never disagree across documents.
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Gallery CRM
A gallery CRM is not HubSpot with art photos. How to model collectors, advisors, and artists, what to track per relationship, and where Mailchimp stops scaling.
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Gallery website builder
Why galleries on Squarespace and WordPress maintain two catalogues. Website Studio publishes from the same inventory you use internally, with your own domain.
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Multi-location inventory
How galleries with multiple spaces, off-site storage, framers, fairs, and loans actually track where every work is right now, and what to do when a courier disappears.
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Online storefront
When an online storefront makes sense for galleries, what to put on it and what to keep private, and how to connect public checkout to inventory and consignor splits.
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Shipping documentation
A gallery shipping documentation checklist for artwork identity, condition photos, locations, contacts, invoices, and delivery context before pickup.
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Stripe payment links
How to use Stripe payment links to take deposits at a fair, collect balances on a 6-month payment plan, refund cleanly, and connect Stripe to the artwork itself.