Industries

Publications and Vinyl

For publishers, record labels, booksellers and specialist dealers managing books, vinyl and printed matter. A title can exist across editions, printings, pressings, formats and individual copies, each with its own identifiers and condition. Art.Industries keeps the title, its editions and the copy in hand connected.

The blueprint

A publication record

Begin with a blueprint for the title, its particular edition or pressing and the individual copies you hold. Adjust the fields for books, vinyl or other printed matter.

Author, artist and contributors
Title, subtitle and language
Publisher, label and release date
Edition, printing and pressing
Format, binding and pagination
ISBN, catalogue and matrix numbers
Track listing or contents
Signatures, inscriptions and dedications
Copy number, condition and completeness

+ Add, rename or hide fields

In every record

Current location and stock movement
Availability, consignments and holds
Pricing, valuations and sales history
Covers, labels and detail images
Multilingual titles and descriptions

Every arrangement

First editions
Reprints and represses
Signed copies
Second-hand

Selling merchandise too? See Limited Runs and Merch

Art.Industries comes with predetermined blueprints for each industry: a ready-made set of sections and fields suited to what you sell. Start from the one that fits, or create a blueprint of your own, fully custom to your industry. One workspace can use several at once.

See every blueprint in Inventory Manager

Why it is managed differently

Edition and copy are different

Publisher, format and release date describe the edition. Condition, inscriptions, copy number and completeness belong to the physical copy that is actually on the shelf or being offered.

Edition
Copy number
Condition

Identifiers separate the versions

ISBNs, catalogue numbers and matrix details help distinguish one edition or pressing from another. They remain searchable instead of being buried inside a general description.

ISBN
Catalogue number
Matrix number

Condition belongs to the copy

Two copies of the same title can differ through wear, annotations, inserts or missing components. Recording those details individually gives the buyer a more accurate description.

Condition
Inscriptions
Completeness

Creation is often collaborative

Authors, editors, translators, illustrators, musicians, producers and designers can all contribute to one release. The record makes space for roles beyond a single named creator.

Contributors
Publisher
Label

Answers

For Publications and Vinyl

Can I manage books and vinyl in one workspace?

Yes. The blueprint can be adapted for books, vinyl and other printed or recorded editions, with irrelevant fields hidden and specialist fields added where required.

Can individual copies have different conditions and prices?

Yes. Copies can carry their own condition, completeness, inscriptions, availability, location and price while remaining connected to the same title and edition.

Can I import ISBNs and catalogue numbers?

Yes. Existing data can be brought in through a guided import, including identifiers and descriptive fields already held in a spreadsheet or another catalogue.

Does this blueprint cover fine-art prints?

Fine-art prints, photographs, multiples and casts belong with Artists, Galleries and Dealers. Set the work up as an edition, and each numbered copy, proof or cast keeps its own record.