Industries

Collectibles

For card dealers, specialist shops, auction houses and businesses handling trading cards, comics, toys and memorabilia. A collectible is identified not only by what it depicts, but by its set, issue, variation, condition and, often, third-party grade. Art.Industries gives each physical item a record that distinguishes it from every similar-looking copy.

The blueprint

A collectible record

Start with fields for identification, grading and condition, then add, rename or hide them for the category you handle. The same workspace can use one layout for cards and another for comics, toys or memorabilia.

Collectible type, franchise and subject
Maker, series, set and release
Item, card and catalogue numbers
Edition, language, variation and rarity
Finish, errors, signatures and markings
Grading company, grade and subgrades
Certification, holder and population data
Condition, completeness and packaging
Acquisition source and ownership history

+ Add, rename or hide fields

In every record

Current location and movement history
Availability, consignments, loans and holds
Pricing, valuations and sales history
Images, details and supporting documents
Multilingual titles and descriptions

Every arrangement

Single items
Sets and lots
Graded items
Consignment

Working with design objects or antiques? See Design and Antiques

Selling your own product drops? See Limited Runs and Merch

Art.Industries comes with predetermined blueprints for each industry: a ready-made set of sections and fields suited to what you sell. Start from the one that fits, or create a blueprint of your own, fully custom to your industry. One workspace can use several at once.

See every blueprint in Inventory Manager

Why it is managed differently

General inventory tools group matching items under one product and quantity. Collectibles can share a name and image while differing in printing, language, condition, grade and value, so each physical copy needs its own identity.

The exact version matters

A first edition, reverse foil, regional printing or recognised error may look almost identical to another copy while belonging to a different market. Set, number and variation fields make the distinction explicit.

Series and set
Card numbers
Variation and rarity

The grade belongs to one copy

Third-party grading assesses a particular physical item, then pairs the result with a certification number and holder. Another copy of the same card may be raw, altered or graded differently and should not inherit that information.

Grading company
Certification
Holder

Packaging is part of it

An unopened box, a loose figure and the same figure with its original packaging are not interchangeable. Completeness, seals, missing accessories and damage to the box can all belong in the individual record.

Condition
Completeness
Packaging

Authentication needs its evidence

A signature, recognised error or unusual issue can change how an item is described and valued. Keep certificates, label details, purchase source and supporting images with the item instead of in a separate folder.

Signatures and markings
Acquisition source
Supporting documents

Value follows the copy

A valuation for one printing or grade should not be applied to every example with the same name. Each item keeps its own asking price, valuation and sales history beside the details that explain the difference.

Variation and rarity
Grading company
Pricing and valuations

Answers

For Collectibles

Can I manage Pokémon and other trading cards?

Yes. Record the franchise, set, card number, language, printing, rarity, finish, condition and grading details for each card. The same structure works for sports and non-sports cards, with fields renamed or hidden where they do not apply.

Can raw and graded copies be kept separately?

Yes. Each physical copy can have its own record. A raw card can keep its observed condition, while a graded copy records the grading company, grade, certification number and holder without applying those details to other copies.

Can I use it for comics, toys and memorabilia?

Yes. One workspace can use several blueprints. Keep card-specific fields for trading cards, then use different fields for comic issues, boxed toys, signed memorabilia or other categories without forcing everything into the same layout.

Can I import an existing collection?

Yes. Import records from a spreadsheet or another system, then add images, certificates and missing details. Your records can also be exported in full at any time.