Blog
News, tools, and resources for gallery operations, inventory, and art business.
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Inventory Management Resources
Artlogic alternatives: what to evaluate when per-seat pricing bites
Renewal season with a growing team? How galleries compare Artlogic alternatives on seat pricing, Stripe vs proprietary payments, viewing rooms, consignment depth, and whether inventory stays one graph.
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When Instagram says "available" but inventory says sold
Social posts are not a second catalogue. How to publish artwork to channels from live records — and what to stop posting by hand during fair week.
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Where galleries lose weeks every year (and which workflows to collapse)
Toggle tax between inventory, Mailchimp, website CMS, and Stripe adds up to lost fair prep and missed follow-ups. What to merge into one workspace — and what to stop doing twice.
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Inventory Management Legal & Insurance
Collector loans and insurance valuations from one collection record
Loans, scheduled valuations, condition photos, and advisor access — how collectors and advisors document a collection without a gallery-scale staff.
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Tracking grants and open calls without losing deadlines in email
Residencies, prizes, and exhibition applications need one record with deadlines, required works, status, and drafts — not a starred inbox you stop trusting after March.
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Inventory Management Pricing & Selling Art
Edition numbering and inventory IDs for artists without a registrar on staff
How to assign stable inventory numbers, model editions and proofs, and keep studio records ready for gallery consignment — before someone retypes your work into their system.
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Inventory Management Product Features
Condition reports and certificates: one object timeline, not a folder of PDFs
Condition entries, photos, COAs, and lender exports should trace to the same work ID — so insurers, consignors, and collectors never receive conflicting descriptions.
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Exhibiting Art Inventory Management
Building an exhibition from setup to sale: a registrar timeline
Checklist selection, install documentation, public publishing, daily sold-state updates, and deinstall — an in-house show run from the same inventory graph as your fair booth.
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Business & Money Pricing & Selling Art
Per-work production costs and gallery margin: when expenses belong on the object
Framing, fabrication, fair fees, and shipping allocations should roll up from the work record — not a finance spreadsheet nobody updates after Basel.
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Business & Money Legal & Insurance
AML and KYC for small galleries: what to document on the contact record
Regulators expect identity and source-of-funds context before high-value sales. A practical checklist for what belongs on collector contacts — and why scattered PDFs fail an audit.
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Art Storage & Shipping Legal & Insurance
Insuring art on the move: what your inventory record needs before the broker calls
Loss in transit drives most fine-art claims. What to store on each work — values, custody history, condition photos, and loan context — so insurance packets match what shippers and lenders actually move.
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Art Marketing Business & Money
Sales pipeline for galleries: from inquiry to paid without a shadow spreadsheet
Kanban deal stages, offers tied to works, follow-ups queue, and invoicing from the same graph — a practical pipeline model for galleries tired of tracking Basel interest in email threads.
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Inventory Management Resources
Multilingual exports, foreign currencies, and one inventory record across borders
Seven-language app UI, localized PDF exports, translated artwork titles, per-work display prices, and accounting exports with FX — how international galleries keep one catalogue without retyping every fair packet.
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Art Marketing Product Features
Private viewing rooms that inherit live inventory (and what breaks when they do not)
A collector opens a room link and sees a work you sold yesterday. Why stale rooms happen, and how registrar-grade viewing rooms read availability, prices, consignments, and sold state from the same catalogue.
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Inventory Management Resources
Artwork Archive alternatives: what to evaluate next
Outgrowing catalogue-only tools? How artists, galleries, and collectors compare Artwork Archive alternatives on pricing, sales, viewing rooms, public sites, and whether inventory stays one graph.
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May Product Roundup
Sales pipeline and offer emails, full storefront shipping, contact engagement, consignor statements, workspace agent playbooks, and follow-ups queue.
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Gallery websites that stay current when inventory changes
Stale public listings embarrass galleries more than no website at all. How selective publishing, sold-state propagation, and SEO-friendly artist pages work when the site reads from the same catalogue as your rooms.
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International art shipping: customs, carnets, and inventory fields shippers actually need
Customs delays usually trace to mismatched descriptions, missing HS codes, or dimensions that do not match the crate. What to store on each work before you call the shipper.
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Consignment splits and artist statements that match your inventory
When splits live in email and sales live in inventory, statements disagree and trust breaks. How to model consignors, multi-party agreements, and periodic payouts from the same records you invoice from.
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How galleries set contemporary art prices without guesswork
Retail pricing is where inventory, consignment splits, and collector psychology meet. A practical framework for primary-market lists, fair premiums, discounts, and price history that survives staff turnover.
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Email campaigns that read from your catalogue, not a stale export
Gallery email fails when segments are hand-built and prices drift before send. How to tie campaigns to live inventory, collector history, and viewing-room follow-ups without retyping titles every week.
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Art fair booth prep: a registrar checklist that survives vernissage week
Ten days before ship date, operational fields should lock while marketing copy can still move. A booth checklist built from inventory: manifests, reserves, viewing rooms, returns, and the handoff to finance.
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What to look for in art inventory software
Twelve questions to ask before you commit to gallery inventory software: catalogue depth, locations, sales, CRM, reporting, cloud safety, exports, and how inventory connects to viewing rooms and your public site.
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April Product Roundup
Email campaign composer refresh, marketing site redesign, public website analytics filters, campaign templates, and Stripe billing reliability.
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Getting started with art inventory: what registrar-grade looks like in practice
A practical setup sequence for art inventory that actually accelerates sales — identifiers, media, dimensions, custody, and the weekly habits that keep search and client surfaces accurate.
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CRM that follows the artwork: modeling collectors, advisors, and institutions
Gallery CRM fails when it becomes an address book detached from inventory. Here is how to keep contacts linked to works, conversations tied to outcomes, and segments grounded in facts your campaigns can reuse.
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Private viewing rooms anchored in inventory: a working playbook
Private viewing rooms convert when clients trust what they see. A working playbook for composition, pricing posture, sharing, and follow-through — sourced from catalogue records, not pasted PDFs.
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Exports lenders and accountants accept: PDF and CSV without the rework
Exports fail when treated as a dump button. Field selection, audience-specific packs, batch discipline, and verification steps that keep CSVs and PDF catalogues stakeholders actually accept.
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Stripe-backed invoicing for galleries: setup, deposits, and reconciliation
Payments fail when sales and finance diverge on what "paid" means. An operational guide to Stripe setup, deposits and instalments, and reconciliation that keeps invoices tied to inventory.
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March Product Roundup
Website Studio composable pages, storefront checkout with live shipping, viewing room lightbox and PDF export, dashboard sales analytics, and early workspace agent.
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