Sample workspace
Catalog your collection, track relationships,and manage how work moves and sells.
A connected system for gallery operations across inventory, relationships, consignments, exhibitions, private sales, public websites, and payments.
Store each work with images, dimensions, pricing, status, location, documents, and ownership context, then connect it to artists, collectors, advisors, consignors, and institutions.
Manage exhibitions, publications, and private rooms from the same records sales and operations already trust. Track where work is shown, shared, reserved, invoiced, and paid.
Build a public site from your catalogue, then sell through integrated Stripe payment links and invoices for deposits, instalments, or full payment.
Export your data at any time as structured records, CSVs, or curated PDFs for collectors, artists, accountants, and archives.
Features
Core starts free--no card required.
Workspace
- The dashboard shows what’s happening across your work, including sales, activity, and key updates.
- A calendar and activity feed keep things organized. Track to-dos, see recent changes, and know who did what across your team.
- Explore your data through the assistant, without needing to export anything or search across different tools.
- Assign roles and permissions so everyone has the right level of access without sharing logins.
- Adjust how the system looks and feels, with customizable structure, multiple languages, and light or dark mode.
Catalogue
- Works are stored as detailed records, with images, documents, provenance, pricing, and edition information in one place. Changes made here are reflected everywhere the work appears.
- Artists and collections are organized alongside the works, with shared views, filters, and saved lists to navigate your catalogue.
- You can search across your data and cross-reference works, artists, and related information, so nothing lives in isolation.
- Exhibitions and publications stay connected to the works they include, so context is preserved over time.
- You can import data when getting started, edit multiple works at once, and generate wall labels, checklists, and PDFs for fairs or loans.
- Export your data at any time, whether for full collections or individual records.
- Everything stays in sync, so updates are visible to collaborators as they happen.
Network
- Contacts, locations, lists, and tags are all organized in one place, with notes and history attached to each relationship.
- You can track what each contact is interested in, what they’ve seen, and how your interactions evolve over time.
- Proposals, holds, and purchases are connected to the works and viewing rooms they relate to, so everything stays in context.
- Use filters and lists to understand your network, from who saw a specific room to which invoices are still open or which consignments are active.
- Follow up and manage relationships without exporting data into separate tools.
- Keep private notes on contacts that are only visible to you.
Operations
- Exhibitions, publications, and contracts can be managed as projects, connected to works, viewing rooms, and your public site.
- Present your work through branded formats without creating duplicate PDFs. Export or print only when you need a file.
- Consignments, loans, and holds are tracked with clear statuses, so each work stays up to date without relying on external spreadsheets.
- Shipments handle transport and logistics, with records tied directly to the works they move.
- Key dates, expirations, and deadlines are linked to your calendar, with alerts so nothing is missed.
- Social media activity is recorded alongside your work, so posts and campaigns remain traceable over time.
Billing
- Create invoices with line items linked to works and buyers you already have in your system, without retyping information.
- Send payment links or invoices your clients can open on any device, with secure payments handled through Stripe.
- Support deposits, installments, or full payments, with balances clearly tracked on the same invoice.
- Add taxes, shipping, and discounts directly to the invoice, and generate branded PDFs when needed.
- Payment status and receipts are automatically reflected, so everything stays clear and up to date in one place.
- Analytics give you a clear view of sales, performance, and activity across your system.
Art.industries does not take a percentage of your sales—payments go directly through your Stripe account.
Public Site
This is an Advanced plan feature.
- Website Studio builds your site directly from your catalogue—artworks, artists, exhibitions, publications, and posts stay in sync automatically.
- Customize layout, typography, colors, logos, and page structure, and connect your own domain.
- Control what is public without duplicating data; previews reflect the same records your team edits in the workspace.
- Optional storefront and checkout let buyers pay directly on your site when enabled.
- Posts and publications work as structured content, with translations where you maintain them.
Mailing
This is an Advanced plan feature.
- Create newsletters and announcements using your own contact lists and segments—no exporting or reformatting.
- Reference real works, viewing rooms, and site content directly, so everything stays consistent with your catalogue.
- Unsubscribe and consent are handled within the system, keeping your communications aligned with your data.
System
- Switch between dark and light modes depending on how you prefer to work.
- Use the platform in multiple languages, with the interface adapting across your workspace.
- Restore your workspace from a previous state if something is deleted or changed by mistake.
- Export your data at any time—your information stays yours, without lock-in.
- Plans are flexible, so you can adjust usage as you grow instead of switching between rigid tiers.
Plans
You pay for the capacity you use. Add what you need when you need it. Core starts free, no card required.
| Core | Advanced | Max | |
|---|---|---|---|
Inventory
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Network
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Sales & Payments
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Presentation
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Reporting & Insights
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Documents
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Collaboration & Access
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Alerts
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Integrations
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Setup & Intelligence
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Security & Control
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Website & Domain
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Public Presence
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Communication
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Online Sales
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Unlimited capacity
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| Starts free — no card required | $30 per month | $200 per month |
You have seen the plans—when you are ready, get started for free and bring your own works and contacts.
Get started for freeFAQs
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Who is this platform for?
Independent artists, studios, galleries, collectors, and creative businesses working with artworks, books, records, or other cultural objects. It’s built for those who want to manage their inventory, contacts, private viewing rooms, an optional public site and storefront, and billing in one system—instead of juggling spreadsheets, a separate website, and disconnected email tools.
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How is this different from other art management tools?
Everything operates as a single system. Multilingual interface, Stripe-backed invoices, real-time sync, and exports all live in one place, rather than being stitched together through integrations. Pricing adapts to your needs. You choose what you need and scale over time, without being pushed into rigid tiers.
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Can I use it on my phone?
Yes. It runs in your browser on phone, tablet, or desktop. Everything stays in sync in real time. When a change is made, it’s reflected across all connected devices, so your data is always up to date without needing to refresh.
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Can this scale from a solo practice to a larger gallery?
Yes. Plans scale with your needs while workflows stay consistent. As your activity grows, you can expand without switching systems or overpaying.
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Can I use this as a collector?
Yes. You can track and organize your collection with the same structure—keeping records of works, documents, provenance, locations, and transactions in one place. Everything stays connected, so you can see how each piece relates to people, events, and activity over time.
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Can I customize the interface to fit my activity?
Yes. You can adjust the language and structure to match the way you work. Rename key elements so the system reflects your context—whether you’re working with art, books, music, cars, or other collections.
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Do I still need WordPress, Squarespace, or another website platform?
Not if you use Website Studio on the Advanced plan. Pages pull from your artworks, artists, exhibitions, publications, and posts, so your catalogue becomes the website.
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Can I use my own domain?
Yes. On Advanced, you can connect your own domain to your public site. You point DNS at the hosted site; the catalogue and pages still read from live workspace data.
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How do invoices and Stripe work?
You create invoices with line items tied to works and buyers you already store in CRM. Stripe Connect powers hosted checkout, cards, and shareable payment links you can send by email or any channel you use with collectors; they open the link on desktop or mobile without installing an app. Processing runs on Stripe’s infrastructure—encryption, compliance, and fraud tooling at the level you expect from a major processor—and status and receipts stay on the invoice record in your workspace.
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Do you support deposits and payment plans?
Yes. You can structure deposits and installment schedules so both you and your clients can see balances and upcoming payments on the same invoice. You can also collect the full amount in a single payment when needed.
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What is the difference between Core and Advanced?
Core delivers the full inventory, CRM, viewing rooms, invoicing, Stripe flows, operations, analytics, exports, AI assistant, and collaboration stack. Advanced adds Website Studio, custom domain, email campaigns, and the public storefront on your site—see the comparison matrix for the exact checkmarks.
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Can I export my data?
Yes. You can export your data at any time—artworks, contacts, and more. Your data remains yours, and you’re never locked in.
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What if I delete something by mistake?
You can restore your data from a previous point using backups. If something is deleted or changed by mistake, you can go back and recover it without losing your work.
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How does pricing work?
Core starts free—no card required—and covers the full inventory, CRM, viewing rooms, invoicing, and operations stack up to entry-level capacity (1 artist, 100 works, 20 GB storage). When you need more capacity, add capacity modules; when you want Website Studio, custom domain, email campaigns, or the public storefront, upgrade to Advanced ($30/month) or Max ($200/month). You can adjust this at any time as your needs change.
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Is my data private?
Yes. Your data is private and only accessible to you and your team. It’s securely stored and protected by modern encryption and hosting practices.
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What is a workspace?
Your organization runs in a dedicated workspace: team members, roles, inventory, CRM, and billing all live together. After sign-in you work on your org’s subdomain; the app and API scope data to that workspace so separate studios never mix records.
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Can multiple people work in the same workspace?
Yes. Invite teammates with roles and permissions that match how galleries and studios actually split work—sales, registrars, and principals can collaborate without sharing one login.
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Which languages does the interface support?
The studio UI is available in seven locales—including English, Spanish, German, French, Japanese, Korean, and Chinese—so your team can run day-to-day work in the language they prefer.
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What is the AI assistant?
An in-app assistant that helps you explore and understand your data. It works within your system, so you can access information and insights without exporting it to another tool.
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Does the system support editions, series, provenance, and contracts?
Yes. Works can include edition runs, series, multiple images, documents, contracts, and provenance details, so your records stay accurate across exhibitions, consignments, publications, and sales.
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What are viewing rooms?
Viewing rooms are private, shareable presentations built from your works. You can control access, curate layouts, and present selected pieces. Because they reference live records, any updates are reflected automatically.
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How do consignments, loans, and shipments fit in?
Consignments and loans track inbound and outbound commitments on the same graph as the art. Shipments add logistics-style records tied to those objects so status does not live in a side spreadsheet.
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Can I sell on my public website?
Selling directly on your website is available on the Advanced plan. Buyers can check out on your site while inventory and fulfillment stay connected in your system.
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Can I run email campaigns?
Email campaigns are available on the Advanced plan. You can create lists from your contacts, send campaigns, and include real works or viewing rooms directly in your emails. Unsubscribe and consent are handled within the system.
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What reporting and exports can I use?
You can generate reports and full exports for artworks, contacts, lists, and accounting-related data. You can also export directly from individual records when needed.
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What is the difference between the demo and a real account?
The demo lets you explore a sample setup without signing up. When you create a free Core workspace, you get your own account with your own data that stays saved for you and your team.